How to request a signature from someone else
Requesting a signature from someone else is a three-step process: prepare the document with the right signature fields, enter the signer's details, and send them a link. InkRobin handles the rest: the email, the signing experience, the completion notification, and the final signed PDF. Here's exactly how to do it.
How to request a signature from someone else
How to request a signature from someone else
- 01
Upload the document that needs signing
Log into InkRobin and click 'New document'. Upload the PDF you need signed. This could be a contract you drafted, an NDA, an offer letter, or any PDF where you need someone else's signature.
- 02
Add the signer's name and email
In the 'Recipients' section, enter the signer's name and email address. For documents with multiple signers, add each person and optionally set a signing order (signer 1 signs first, then signer 2 gets their link automatically).
- 03
Place signature fields for each signer
Drag signature fields onto the document where each person needs to sign. If you've added multiple signers, each field is color-coded to the right recipient. Add date, initials, or text fields as needed.
- 04
Review and send
Click 'Review and send'. Preview how the document will look to the signer. If everything looks right, click 'Send'. InkRobin emails each signer a personal link to sign. The link is unique and single-use.
- 05
Track status and get the signed copy
Your InkRobin dashboard shows the document status: Sent, Viewed, Signed, or Complete. When all signers have signed, you get a notification email and can download the completed PDF with the full audit certificate.
Pro tip
Add a short personal message when sending. It shows in the email your signer receives. A sentence like 'Hi Sarah, here's the NDA for our project. Please sign when you get a chance.' converts much better than a cold automated email.
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Questions
- Does the person I'm asking to sign need a InkRobin account?
- No. Signers click a link and sign in their browser with no account, no app, no friction. That's a deliberate design decision: requiring signers to create accounts is the #1 reason e-signing requests get ignored.
- What if the signer loses the email?
- From your InkRobin dashboard, you can resend the signing request with one click. The original link remains valid until the document expires or you cancel it.
- Can I set a signing deadline?
- Signing reminders are available. InkRobin can automatically follow up with signers who haven't signed after a set number of days. Manual reminders are available on the free plan; automated reminders are a Pro feature.
- What happens when everyone has signed?
- All parties receive an email with the completed signed PDF attached. The document also stays accessible in your InkRobin dashboard. The audit certificate, a tamper-evident log of every signing event, is attached as an exhibit.
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