How to send a document for electronic signature from Gmail
There's no built-in e-signature feature in Gmail. But you don't need one. The cleanest workflow is to create a InkRobin signing document, copy the signing link, and paste it into your Gmail message. The recipient clicks the link, signs in their browser, and you get notified. No attachments, no back-and-forth.
How to send a document for electronic signature from Gmail
How to send a document for electronic signature from gmail
- 01
Upload your document to InkRobin
Go to inkrobin.com, sign in, and click 'New document'. Upload your PDF: an NDA, contract, offer letter, whatever needs signing.
- 02
Add the recipient and place fields
Enter your signer's name and email address. Drag a signature field (and date, if needed) onto the document where they should sign. You can add multiple signers in a signing order if needed.
- 03
Send, or copy the signing link
Click 'Send'. InkRobin can email the signing link automatically to your recipient. Alternatively, click 'Copy link' to get the signing URL and paste it directly into a Gmail message as a plain link or button.
- 04
Paste the link in your Gmail message
In Gmail, compose your email as normal. Paste the InkRobin link in the body of the email. You can hyperlink it to text like 'Sign here' or paste the URL directly. Keep your email brief and direct: 'Please sign the attached NDA at the link below.'
- 05
You get notified when they sign
When your recipient clicks the link and completes their signature, InkRobin sends you an email notification and updates your dashboard. The completed, signed PDF is available to download immediately.
Pro tip
If you use Gmail and Google Drive together, export your Google Doc or Sheet as a PDF, upload it to InkRobin, and send the signing link back via Gmail. The whole loop takes under five minutes.
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Questions
- Is there a InkRobin Gmail integration or add-on?
- Not currently. The copy-link workflow is fast and doesn't require any integration. Paste the InkRobin link into Gmail and the recipient gets a professional signing experience in one click.
- Can I attach the signed PDF in Gmail when it's done?
- Yes. Once the document is fully signed, download the signed PDF from InkRobin and attach it to a follow-up email, or simply forward the completion notification.
- Does the recipient need a Gmail account to sign?
- No. The InkRobin signing link works in any browser, on any device, without any account. The recipient just opens the link and signs.
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